Summary: The Administrative Assistant will care for the museum’s current exhibits, while adding content, new artifacts, and refreshing displays. Will work alongside the Administrator to create schedules and details for events and programs of the museum. Will work to build relationships and teams to execute on projects and collaborate with museum staff and volunteers. 

Responsibilities 

• Assist the Administrator in the development of programs, including schedules, cost estimates, securing volunteers and overall planning.   

• Lead Exhibit and Property Committees and provide monthly reviews of these areas of the museum.  Maintain accurate records and engagement of the committee members for the execution of tasks. 

• Communicate with the Administrator and Board of Directors on progress and status of projects through reports and documentation.   

• Learn Past Perfect software and work directly with the Registrar for guidance on the use and storage of artifacts.   

• Respond to security calls day and night as needed and develop and maintain schedules for Welcome Room attendees so there is an attendant at all times.   

• Prepare meeting areas, Study Hall and Music Room and make sure tables and chairs are available.   

• Other duties as assigned.   

Working schedule/hours: The Museum is open from 1pm – 5pm Tuesday – Sunday.  (Jan-Mar open Fri-Sun)   

• Will be expected to open and close the Museum, turn on and off lights, assist guests and set alarms as appropriate.   

• Flexible on-site working hours. Minimum of 15 hours, maximum of 20. Over 20 will need approval from the Administrator and the Finance Committee.  

• Schedule will be created between Administrator, Administrative Assistant and Welcome Room Volunteers so the Welcome Room is always staffed.   

• Gym Attendant: For events involving gym rentals, staff and volunteers are required to open and close the facility, typically on weekends. You may also be assigned specific events as needed. 

• Volunteer Hours: As the Museum operates with a large team of volunteers, we ask all staff and Board members to contribute volunteer hours for scheduled events and programs. Qualifications 

• Ability to lead and administer teams, fostering communication and collaboration, while working on multiple project plans and managing deadlines and goals. 

• Strong administrative skills, proficient in Microsoft Office 365 applications.   

• Self-motivated, quick, and assertive, detail-oriented and organized, strong time management skills. 

• Excellent writing and communication skills.   

• Works well under pressure and can shift between the big picture and the crucial details. Ability to identify challenges and generate solutions.   

• Be able to lift up to 50lbs and general knowledge of shop equipment and power tools or be willing to learn.   

Forward resume to: pchmuseum@gmail.com